Global Community Projects Assistant - Campus Internship null

About the University of Leeds

The University of Leeds is a prestigious institution renowned for its excellence in research and education across a wide range of disciplines. It is committed to fostering innovation, advancing knowledge, and preparing students to make a positive impact on the world.

Your role

In the role, you will support the exclusive Buddy Scheme social program and Global Cafe where you will be responsible for:

• Event management including planning socials creatively and hosting activities
• Supervising Welcome Team assistants supporting the social programs
• Activity monitoring, evaluation, and reporting including liaising with Buddy Scheme participants to continually improve the socials.

You will also work on the Intercultural Ambassadors volunteering program where you will be responsible for:

• Supporting the planning, delivery, and promotion of the recruitment process
• Maintaining communications and liaising with Intercultural Ambassadors
• Supporting in-person Ambassador training sessions
• Planning and delivering Ambassador socials (evenings after training sessions)
• Attending Ambassador projects (which may be outside of your usual working hours)
• Program monitoring, evaluation, and reporting.

As a Global Community Projects Assistant, your main duties will include:

• Working with the team to develop, enhance, and deliver the 2024-25 intercultural activities through the stages of planning, delivery, and evaluation
• Providing organizational and event management support for online and in-person events and training. This includes developing event ideas; and organizing event logistics in advance and on the day (for example, booking rooms, monitoring attendance, and ensuring required resources are available)
• Being the lead friendly face/host for students attending socials and activities to build relationships, facilitate participation, and receive feedback directly
• Ensuring the student perspective is central to the development of projects and activities managed by the team, including gathering student views; acting as student representative at project meetings; and contributing to research and evaluation activities
• Delivering communications including speaking engagingly to a range of audiences and writing emails
• Working with the Communications Officer to support the delivery of communication campaigns, content planning, and story capturing for future marketing activity and coordinating students’ photos/blog/video submissions for publication
• Monitoring shared inboxes to respond efficiently and professionally to a range of inquiries or requests for information, using initiative to deal with queries, and escalating when necessary 
• Providing thorough, accurate general support for the team, to gain hands-on experience in a range of areas of administrative work
• Using initiative to solve straightforward problems, following procedures, and seeking further information as required
• Building effective working relationships within the International Student Office and with partners in other services and LUU, contributing to team decisions where appropriate
• With support from your line manager, make suggestions on how to improve International Student Office practices and processes. 

This role may involve some lifting of tables and chairs for in-person events and will require presence at work outside normal hours, including evening and weekend work when supporting events and activities. The institution is committed to providing an equal and inclusive work environment, and reasonable adjustments will be put in place, for any element of this role. 

These duties provide a framework for the role and should not be regarded as a definitive list. Other reasonable duties may be required consistent with the grade of the post.

Training & development

As a Global Community Projects Assistant, you will: 

• Enhance your employability in a professional environment in an organization recognized for its high quality of academic provision, commitment to excellence, and good practice
• Develop your teamwork, interpersonal, and intercultural skills, and get immersed in different cultures and environments by building positive working relationships with other students
• Gain experience in using a range of communications including public speaking, facilitation, email, Microsoft Teams, and writing for the web and social media
• Develop your organization, time management, event management, logistics, budgeting, and project development skills
• Gain experience in using IT to support effective administration in an office environment.

Compensation & benefits

What the University of Leeds offers in return:

• Salary of £22,214 to £23,144 per annum depending on experience
• 26 days of holiday plus 16 Bank Holidays/days that the University is closed by custom (including Christmas) – that’s 42 days a year!
• Generous pension scheme plus life assurance
• Health and Wellbeing: Discounted staff membership options at The Edge, the state-of-the-art Campus gym, with a pool, sauna, climbing wall, cycle circuit, and sports halls.
• Personal Development: Access to courses run by the Organisational Development & Professional Learning team, and self-development courses including languages, Creative Writing, Wellbeing Therapies, and much more.
• Access to on-site childcare, shopping discounts, and travel schemes are also available.

Career progression

Interns at the University of Leeds have the opportunity to transition into full-time roles based on their performance and the institution's needs, fostering a pathway for career progression within the organization. With a supportive environment that encourages personal growth and challenges individuals to step outside their comfort zones, interns gain invaluable skills and experiences that propel them toward successful career progression beyond their internship.

Work-life balance

At the University of Leeds, the institution prioritizes your well-being by offering flexible working opportunities that empower you to strike a harmonious balance between your professional and personal life. With a steadfast commitment to supporting your work-life balance, the institution ensures that you can thrive both in your career and in your pursuits outside of work. This role will be based on the university campus, with scope for it to be undertaken in a hybrid manner and the institution is also open to discussing flexible working arrangements. 

Culture & vibe

The University of Leeds' vibrant culture is shaped by its core values of academic excellence, community, integrity, and inclusiveness, fostering an environment of mutual respect, openness, and continuous improvement. Through its commitment to equity and diversity, the University of Leeds celebrates the unique perspectives of its diverse community members, ensuring equality of opportunity and fostering partnerships between staff and students that empower collective decision-making and collaboration in every aspect of university life.

About you

Qualifications and Skills:

Essential:

• A passion for intercultural activity and enhancing the student experience, with the ability to demonstrate cultural awareness and sensitivity in working with cultural differences
• Excellent organizational and planning skills with the ability to prioritize, meet deadlines, and work under pressure, while delivering high-quality work with attention to detail
• Some experience in running events or activities with the ability to create, lead, and support on-campus, in-person events in the daytime, evening, and weekend
• Strong verbal and written communication skills, with the ability to interact confidently with diverse student audiences (including those whose first language is not English); and good interpersonal skills to be able to develop positive relationships with a wide range of people and to help students to connect
• A creative and flexible approach to solving problems with the ability to work proactively and independently using own judgment
• The ability to work effectively and flexibly as part of a team, and to be reliable in consulting colleagues when appropriate
• Experience in using Microsoft Office tools, particularly Word and Excel.

How to apply

This fixed-term internship of 12 months is open to second or penultimate-year undergraduate students at the University of Leeds only. Applications from individuals who are not currently enrolled at the University of Leeds will not be accepted.

Sources

The following sources were used in researching this page

• leeds.ac.uk
• jobs.leeds.ac.uk/display.aspx?id=1697&pid=0
• youtube.com/user/universityofleedsuk