Provide administrative, secretarial and clerical support to others in the office to maintain an efficient office environment
Answer phones and transfer to the appropriate staff member
Take and distribute accurate messages
Greet and assists clients and direct them to the correct staff member
Coordinate messenger and courier service
Receive, sort returned checks, check & cash vouchers, reports, etc
Monitor incoming emails and answer or forward as required
Prepare outgoing mail for distribution
Fax, scan and copy documents
Maintain and organize office filing and storage systems
Update and maintain databases such as mailing lists, contact lists and client information
Retrieve information when requested
Update and maintain internal staff contact lists
Type documents, reports and correspondence as maybe required
Co-ordinate and organize appointments and meetings
Do some basic bookkeeping and financial transactions
Perform work related errands as requested such as going to the post office and bank
Keep office area clean and tidy
Performs other related clerical duties within the business organization
Qualifications / Requirements:
A graduate of any 4 year course
Experience as an office assistant or in related field is a plus factor
Ability to write clearly and help with word processing when necessary
Warm personality with strong communication skills
Ability to work well under limited supervision
Great communication skills
Computer literate have the ability to perform basic tasks on the computer This may include navigating a browser, operating software systems, and completing any other tasks that make it possible to do your job
Preferred place of residency is NCR
If from province, should be willing to relocate within Metro Manila